How to organize a conference call on WhatsApp - briefly?
To organize a conference call on WhatsApp, create a group including all participants, then initiate a voice or video call by tapping the call icon at the top right corner of the chat screen.
How to organize a conference call on WhatsApp - in detail?
Organizing a conference call on WhatsApp can be an effective way to communicate with multiple people simultaneously. Here is a detailed guide on how to set up and manage such a call:
- Create a Group: The first step is to create a group on WhatsApp where all the participants will be added. To do this, open WhatsApp, go to the "Chats" tab, tap on the three dots in the top right corner, select "New Group," and add the contacts you want to include.
- Add Participants: Carefully select and add all the participants who need to be part of the conference call. Ensure that everyone has WhatsApp installed on their devices and that they are familiar with using it.
-
Set Up a Conference Call: Currently, WhatsApp does not support direct group calls through the app itself. However, you can use third-party apps or services that integrate with WhatsApp to facilitate conference calls. Some popular options include:
- Share Links and Instructions: Once you have set up the conference call using an external service, share the meeting link along with any necessary instructions in your WhatsApp group. Make sure to include details such as the date, time, and purpose of the call.
- Test the Connection: Before the actual conference call, it's a good idea to conduct a test run with a few participants to ensure that everyone can access the meeting link and that the audio and video quality are satisfactory.
-
Manage the Call: During the call, make sure to:
- Mute Participants: If necessary, mute participants to reduce background noise and interference.
- Share Screen: Use the screen sharing feature to present slides, documents, or any other visual aids relevant to the discussion.
- Record the Call: Many conferencing platforms allow you to record the call. Ensure that all participants are aware of and agree to being recorded before starting the session.
- Follow Up: After the conference call, send a follow-up message in your WhatsApp group summarizing the key points discussed and any action items or next steps. This helps keep everyone on the same page and ensures that no important information is lost.
By following these detailed steps, you can effectively organize a conference call on WhatsApp using integrated third-party services. This approach allows for seamless communication and collaboration among multiple participants.