How to organize conference calls through WhatsApp?

How to organize conference calls through WhatsApp - briefly?

Organizing conference calls through WhatsApp is a convenient and cost-effective solution for businesses and individuals alike. To start a group call on WhatsApp, simply create or join an existing group chat, tap the phone icon in the top right corner, and select the participants you want to include in the call.

How to organize conference calls through WhatsApp - in detail?

Organizing a conference call through WhatsApp can be an effective and convenient way to communicate with multiple participants simultaneously. Here’s a detailed guide on how to set up and manage these calls:

Step-by-Step Guide:

1. Update Your WhatsApp Application:

   Ensure that you have the latest version of WhatsApp installed on your device. Updates often include new features and improvements that can enhance your calling experience.

2. Create a Group Chat:

   • Open WhatsApp and tap on the "New Chat" icon.
   • Select "New Group."
   • Add participants by tapping the “+” button next to their names. You can add up to 256 members in a group chat.
   • Tap the green checkmark to create the group.

3. Initiate the Call:

   • Open the group chat you created for the conference call.
   • Tap on the phone icon located at the top right corner of your screen. This will initiate a group voice or video call with all members of the group.

4. Manage Participants During the Call:

   WhatsApp allows you to add more participants during an ongoing call:

   • Tap on the "Add participant" icon (usually represented by a person with a “+” sign) at the top right corner of your screen.
   • Select the contacts you want to add and tap the green checkmark to include them in the call.

5. Mute Participants:

   If necessary, you can mute participants to reduce background noise:

   • During the call, tap on the participant’s name at the top of your screen.
   • Tap on the "Mute" icon next to their name. This will mute that particular participant for everyone in the call.

6. Switch Between Voice and Video Call:

   You can easily switch between a voice call and a video call:

   • During a voice call, tap on the video camera icon at the top right corner of your screen to switch to a video call.
   • To switch back to a voice call, tap on the phone icon.

7. End the Call:

   • To end the conference call for all participants, tap on the red "End Call" button at the bottom of your screen.
   • Alternatively, you can leave the call yourself by tapping on the red "Leave" button next to your name at the top of the screen. This will not end the call for other participants.

Tips for Effective Conference Calls:

• Test Your Connection: Before starting the call, ensure that all participants have a stable internet connection to avoid disruptions.
• Use Headphones: To improve audio quality and reduce echo, encourage participants to use headphones during the call.
• Mute When Not Speaking: Ask participants to mute themselves when they are not speaking to minimize background noise.
• Keep the Group Small: While WhatsApp allows up to 8 participants in a group call, keeping the number of participants smaller can lead to a more productive and manageable discussion.

By following these steps and tips, you can effectively organize and manage conference calls through WhatsApp, ensuring smooth communication with your team or group members.