How to send a Google spreadsheet through WhatsApp - briefly?
To send a Google Spreadsheet via WhatsApp, first export the spreadsheet as a PDF or an image file from Google Sheets. Then, share this file using the WhatsApp application.
How to send a Google spreadsheet through WhatsApp - in detail?
To send a Google Spreadsheet through WhatsApp, you will need to follow a series of steps that involve exporting the document, converting it into an appropriate format for messaging, and then sharing it via WhatsApp. Here is a detailed guide on how to achieve this:
- Open Your Google Spreadsheet: Start by opening the Google Spreadsheet you wish to send in your web browser. Ensure that the document is up-to-date and contains all the necessary information.
-
Export the Spreadsheet:
- Click on
Filein the menu bar at the top of the screen. - Select
Downloadfrom the dropdown menu. - Choose the format you prefer for your spreadsheet. Common formats include Microsoft Excel (.xlsx), Comma-Separated Values (.csv), and OpenDocument Spreadsheet (.ods). For most users, selecting
Microsoft Excel (.xlsx)is a good choice due to its wide compatibility.
- Click on
- Save the File: After selecting the format, the file will be downloaded to your computer. Typically, it will be saved in your
Downloadsfolder. Locate the file and take note of its location for the next step. -
Share the File via WhatsApp:
- Open the WhatsApp application on your mobile device or use the WhatsApp Web interface if you prefer to work from your computer.
- Navigate to the chat or contact where you want to send the Google Spreadsheet.
- Click on the
Attachmenticon (usually depicted as a paperclip) to open the file attachment menu. - Select
Documentfrom the options provided. This will allow you to browse your device's file system for the exported spreadsheet. - Locate and select the downloaded Google Spreadsheet file. Depending on your device and operating system, you might need to use a file manager app to find the file if it is not immediately visible in WhatsApp’s file picker.
- Send the File: Once the file is selected, you will see a preview or thumbnail of the document. Click the
Sendbutton to transmit the Google Spreadsheet through WhatsApp. The recipient will receive a notification and can download the file directly from their WhatsApp chat.
By following these steps, you ensure that your Google Spreadsheet is accurately sent through WhatsApp, maintaining the integrity of your data throughout the process.