How to organize a conference in WhatsApp from your phone - briefly?
To organize a conference on WhatsApp using your phone, start by creating a group chat with all the participants. Then, initiate a voice or video call within the group to begin the conference.
How to organize a conference in WhatsApp from your phone - in detail?
Organizing a conference using WhatsApp on your phone is a practical and efficient way to bring people together, especially when face-to-face meetings are not possible. Here's a detailed guide to help you plan and execute a successful virtual event:
- Create a Group: Start by creating a WhatsApp group that will serve as the main hub for your conference. Ensure that all participants are added to this group. To do this, open WhatsApp, tap on the three dots in the top right corner, select "New Group," and add the desired contacts.
- Set Clear Guidelines: Before the conference begins, establish rules of engagement. This might include muting notifications during the event, using a specific format for messages (e.g., prefixing messages with initials or titles), and encouraging participants to stay on topic.
- Prepare an Agenda: Share a detailed agenda outlining the topics to be discussed, the order of speakers, and any other relevant information. This helps keep the conference organized and ensures that everyone is on the same page.
- Appoint Moderators: Designate one or more moderators who will facilitate the discussion, ensure that all voices are heard, and maintain order throughout the conference. Moderators should be well-versed in the topic and capable of keeping the conversation productive.
- Use Pinned Messages: WhatsApp allows you to pin important messages to the top of the group chat. Use this feature to keep key information, such as the agenda, guidelines, and any updates, easily accessible to all participants.
- Schedule Breaks: Just like in a physical conference, it's crucial to schedule breaks to prevent participant fatigue. Encourage everyone to step away from their phones for a few minutes to rest and recharge.
- Encourage Engagement: Actively encourage participants to contribute to the discussion by asking questions, sharing insights, and providing feedback. This helps in creating an interactive and engaging environment.
- Record Important Discussions: WhatsApp allows you to record voice messages, which can be useful for documenting key points discussed during the conference. Ensure that all participants are comfortable with this practice before proceeding.
- Follow Up: After the conference, send a summary of the discussions and any action items that were agreed upon. This helps in ensuring accountability and keeps everyone informed about the next steps.
By following these steps, you can effectively organize a conference using WhatsApp from your phone, fostering productive discussions and achieving your event's objectives.