How to send a scanned document via WhatsApp - briefly?
To send a scanned document via WhatsApp, first save the scanned document to your device's gallery or file manager. Then, open WhatsApp, select the contact or group you want to send the document to, and attach the file from your device.
How to send a scanned document via WhatsApp - in detail?
Sending a scanned document via WhatsApp is a straightforward process, whether you are using an Android or iOS device. Here's a detailed guide on how to accomplish this task:
Scanning the Document
- Using a Smartphone: Open the camera app and select the 'Document' mode if available. This feature enhances the quality of scanned documents by adjusting lighting and contrast. Position the document within the frame, ensuring all edges are visible.
- Using a Third-Party App: If your smartphone doesn’t have a built-in document scanning feature, you can use third-party apps like Adobe Scan or Microsoft Office Lens. These apps offer advanced features such as automatic cropping and enhancing the text's readability.
Saving the Scanned Document
- After Scanning: Once the scan is complete, review it to ensure all content is legible. If necessary, adjust the settings or rescan the document.
- Save to Gallery: Save the scanned document to your device's gallery or photo library. This step ensures that the file is easily accessible for sharing via WhatsApp.
Sharing the Document on WhatsApp
- Open WhatsApp: Launch the WhatsApp application on your smartphone.
- Select Contact: Choose the contact or group with whom you wish to share the document.
- Attach File: In the message input box, tap on the 'Attachment' icon (usually represented by a paperclip).
- Select Document: From the list of options that appear, select 'Document'. This will open your device’s file manager or gallery.
- Locate and Select Scanned Document: Navigate to the folder where you saved the scanned document. Tap on it to select.
- Send Document: Once selected, you can add a caption or message if desired. Tap the 'Send' button to share the document via WhatsApp.
Additional Tips
- File Format: WhatsApp supports various file formats such as PDF, DOCX, and JPG/PNG for scanned documents. Ensure your document is in one of these formats before sharing.
- Data Usage: Be mindful of data usage, especially if the document is large. It’s advisable to use Wi-Fi for sending larger files.
- File Size Limit: WhatsApp has a file size limit of 16 MB for documents and 100 MB for media files (images and videos). If your scanned document exceeds this limit, consider compressing the file or splitting it into smaller parts before sending.
By following these steps, you can easily and efficiently send scanned documents via WhatsApp, ensuring that important information reaches its intended recipient promptly and accurately.