How to send scanned documents via WhatsApp - briefly?
To send scanned documents via WhatsApp, first save the scanned document to your device's gallery or file manager. Then, open WhatsApp, select the chat or contact you wish to send the document to, and use the 'Document' option to attach and send the file.
How to send scanned documents via WhatsApp - in detail?
Sending scanned documents via WhatsApp is a common and efficient way to share important files quickly and conveniently. Here’s a detailed guide on how to do it:
Preparing Your Scanned Documents
Before sending any scanned document, ensure that the quality of the scan meets your requirements. Blurry or low-resolution images can make reading difficult for the recipient. Use a reliable scanner or a high-quality camera if you’re scanning with a smartphone. Save the scanned documents in a format that is compatible with WhatsApp, such as JPEG or PNG.
Compressing Large Files (Optional)
If your scanned document is large and you are concerned about data usage, consider compressing the file before sending. There are several apps available for both iOS and Android devices that can help reduce the file size without compromising on quality.
Sending Scanned Documents via WhatsApp
- Open WhatsApp: Launch the WhatsApp application on your smartphone.
- Select the Contact: Choose the contact or group you want to send the document to by tapping on their name in your contacts list.
- Access the Attachments Menu: In the chat window, tap on the paperclip icon located at the top right corner of the screen. This will open the attachments menu.
- Select Document: From the attachments menu, select the "Document" option. This will allow you to choose from various document types stored on your device.
- Locate and Select Your Scanned Document: Navigate through your device’s file manager to find the scanned document you wish to send. Tap on it to select it.
- Review and Send: After selecting the document, WhatsApp will show a preview. Review the document to ensure it is the correct one. If everything looks good, tap the "Send" button located at the bottom right corner of the screen.
Additional Tips
- Organize Your Files: To make it easier to find and send documents, organize your scanned files in a specific folder on your device.
- Check File Permissions: Ensure that the WhatsApp app has permission to access your storage if you encounter any issues finding or sending your document.
- Use Descriptive Filenames: Using descriptive filenames for your scanned documents can help both you and the recipient quickly identify what each file contains.
By following these steps, you can efficiently send scanned documents via WhatsApp, ensuring that important information reaches its intended recipient swiftly and reliably.