How to start a conference on WhatsApp - briefly?
To initiate a conference on WhatsApp, you need to create a group and invite participants. Once the group is set up, you can start the conversation by introducing the topic or agenda.
How to start a conference on WhatsApp - in detail?
Starting a conference on WhatsApp can be an effective way to communicate with a group of people in real time, whether for business or personal purposes. Here is a detailed guide on how to initiate and manage such a conference:
Firstly, ensure that all participants have WhatsApp installed on their devices and are familiar with its basic functionalities. The app supports both iOS and Android platforms, making it accessible to a wide audience.
To begin the conference, create a group chat or use an existing one where all participants are included. Adding everyone to a new group is straightforward: open WhatsApp, tap on "New Group," select the contacts you want to include, and then press "Next." Name your group something relevant, such as "Team Meeting" or "Family Gathering," and set a group icon if desired.
Once the group is established, you can start the conference by sending an initial message that outlines the purpose of the meeting. This could include an agenda, topics to be discussed, or any specific instructions for participants. For example:
"Hello everyone, welcome to our team meeting. Today we will discuss the following: [list of topics]. Please ensure your microphones are on and you are ready to participate."
To facilitate a smooth conference, it is essential to establish some ground rules. You can communicate these rules in your initial message or as separate messages throughout the conversation. Some key rules include:
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Mute Microphones When Not Speaking: To reduce background noise, ask participants to mute their microphones when they are not speaking. This can be done by pressing the "Mute" button on the call screen.
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Raise Hands Before Speaking: Encourage participants to use the "Raise Hand" feature before speaking to avoid interruptions and ensure an orderly discussion. This feature is available in group calls by tapping on the hand icon.
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Use Text for Non-Verbal Cues: While on a call, you can also send text messages to provide additional information or clarify points without interrupting the speaker.
Throughout the conference, ensure active participation and engagement from all attendees. You can do this by asking questions, seeking opinions, and making sure everyone has the opportunity to contribute. If necessary, assign specific tasks or follow-up actions to individual participants to keep the meeting productive.
After the conference, consider sending a summary of the key points discussed and any action items agreed upon. This helps in maintaining transparency and accountability among the group members. You can also use WhatsApp's file sharing feature to distribute any relevant documents or notes related to the meeting.
By following these steps, you can effectively start and manage a conference on WhatsApp, ensuring a productive and efficient communication experience for all participants.